1. Overview

This Fair Use Policy (“Policy”) governs the use of  Hypocampus’ ECOS Bot Feature, an AI-powered simulation tool designed to replicate a medical consultation between a learner and a virtual patient. Each instance of a simulation session within the ECOS Feature is referred to as a “Bot Station”.

The Policy aims to ensure optimal performance, fair access for all users, and alignment with Hypocampus’ educational mission and legitimate business needs.   

This Policy forms part of and must be read together with the ECOS Subscription Terms available here. In the event of any inconsistency between this Policy and the ECOS Subscription Terms regarding usage limits, restrictions and prohibited uses of the ECOS Feature, monitoring, or enforcement, this Fair Use Policy shall prevail.

2. Authorized uses

2.1 Purpose and Scope

The ECOS Feature is intended exclusively for educational and training purposes. Each Station must be conducted in the context of legitimate pedagogical activity, such as medical reasoning practice, communication training, or clinical case analysis. Use of the ECOS Feature for non-educational, entertainment, or purely conversational purposes is not permitted. 

Access to the ECOS Bot Feature and underlying AI capabilities is authorized solely for internal use within the Hypocampus learning environment. Commercial resale, redistribution, or external provision of ECOS-based services is prohibited.

2.2 Usage Framework 

• Standard Allocation: Each authorized user receives access to a number of ECOS Bot Station attempts proportionate to the duration and nature of their subscription:

• • Between 200 and 250 per month where the ECOS Bot Feature is purchased through a standalone ECOS Pack (see detail in Appendix);
  • Between 100 and 150 per month where the ECOS Bot Feature is purchased through an ECOS Pack that includes an EDN Pack (see detail in Appendix).
• Average Usage Baseline: These allocations are defined by reference to 2025 usage data for a typical user as part of normal educational activity. 

• Usage of ECOS Grids is unlimited.
• System Capacity: As of June 2026, the platform supports an overall capacity of approximately 350 active Bot Stations and 700 Grid Stations. 

• Hypocampus may adjust this threshold periodically to reflect changes in the number of active Bot Stations or pedagogical requirements, provided that such adjustments will be communicated in advance. For the avoidance of doubt, any such adjustment shall not result in a downgrade of the applicable threshold under a current subscription. For more information, see section 6 below or contact us at info@hypocampus.fr.

3. Prohibited uses 

The following uses of the ECOS Feature are strictly prohibited: 

3.1 Automated or Non-Pedagogical Use 

• Use of bots, automation scripts, or any form of automated process or tooling or technical methods or integrations intended to (or which have the effect of) generating, submitting, or managing ECOS interactions or circumventing usage requirements. 

• Bulk or repetitive automated access unrelated to the intended legitimate educational and training purposes of the ECOS Feature. 

• Use of ECOS for general chat or non-instructional interaction. 

• Use of ECOS simulations for real-life clinical decision-making or patient interaction, which falls outside its educational scope. 

3.2 Account Sharing and Collective Use 

• Directly or indirectly sharing login credentials or granting access to third parties (including through technical means). 

• Directly or indirectly enabling collective or group use of a single account by multiple users (including through technical means). 

• Circumventing personal usage limits through shared access or simultaneous sessions across multiple browsers, apps or devices (including through technical means). . 

3.3 Technical Misuse 

• Attempting to bypass technical restrictions, monitoring mechanisms, or usage tracking. 

• Reverse-engineering or attempting to extract underlying model data. 

• Any activity aimed at testing, benchmarking, or training or building competing AI systems. 

3.4 Commercial or External Use 

• Using the ECOS Feature to provide, resell, or rebrand services to third parties without Hypocampus’ prior, written consent (which may be withheld in its discretion). 

• Incorporating ECOS simulations or outputs into commercial or external training programs without Hypocampus’ prior, written consent (which may be withheld in its discretion). 

• Any use of ECOS beyond internal educational activities within the Hypocampus platform. 

4. Monitoring and transparency 

Hypocampus reserves the right to monitor and audit aggregate and individual usage of the ECOS Feature to ensure compliance with this Policy.  

Monitoring may include collection of technical data (e.g., request volume, IP address, concurrent sessions) as described in the Hypocampus Privacy Policy, available here.

In cases of unusually high or abnormal activity, Hypocampus may review conversation histories to confirm that Stations are being used for legitimate educational purposes and in compliance with this Policy. 

Users may receive notifications if their usage approaches or exceeds the Standard Allocation, as provided for in Section 2.2 above or communicated from time to time by Hypocampus.

5. Enforcement or remedies 

5.1 Enforcement Measures 

If usage appears excessive, abusive, or inconsistent with this Policy, Hypocampus may, at its discretion, apply one or more of the following measures, in any order and at any time, as Hypocampus considers appropriate: 

1. Notice: Notification of unusual,excessive, or non-compliant usage or activity, with a request for clarification or corrective action within a reasonable period. 

1. Temporary Restriction: Temporary limitation or suspension of access to ECOS pending corrective action or agreement on usage adjustments. Access will be restored once compliance is confirmed. 

1. Account Suspension: Temporary suspension of the user’s Hypocampus account where the issue remains unresolved following prior notices or without prior notice, depending on the nature of the issue. During suspension, Hypocampus may formally request compliance and specify a timeframe for doing so. Full access will be reinstated once compliance is achieved or outstanding matters are resolved. 

1. Account Termination: Hypocampus may terminate the user’s account where, without limitation: (i) the user fails to remedy non-compliance, (ii) usage limits are exceeded and additional fees are not agreed or paid, or (iii) in cases of deliberate misuse, automation, account sharing, or other serious or repeated breach of this Policy. Upon termination, user access to ECOS, the Hypocampus platform, and related data will cease, subject to any applicable data-retention or export rights under this Policy. 

Nothing in this clause prevents Hypocampus, acting reasonably, from proceeding to any measures, including directly to restriction, suspension, or termination without prior notice in cases of clear abuse, security risk, or other serious non-compliance. 

5.2 Cooperation 

Users agree to cooperate with Hypocampus in verifying compliance and resolving anomalies.
Hypocampus commits to fair, reasonable, and proportionate enforcement, taking into account the user’s legitimate educational needs and all applicable laws.

6. Policy updates

Hypocampus may update this Policy from time to time. Hypocampus will give at least 30 days’ prior notice of any material updates that affect usage rights or thresholds. Hypocampus will communicate these updates transparently and in good faith.
For the avoidance of doubt, the version of this Policy that governs your purchased rights is the one in force at the time of your purchase of the ECOS Bot Feature. Hypocampus may implement future updates to this Policy and such updates may apply to your continued use; however, no update will materially diminish the rights or core features included in your original purchase. 

Prospective buyers must review the then-current Policy before completing their order.

Updates will remain consistent with Hypocampus’ pedagogical objectives, industry standards for AI-based educational tools, and the nature and intent of the subscription purchased by the user. 

APPENDIX

Each authorized user receives access to up to a number of ECOS Bot Stations attempt that is proportionate to the duration of their subscription. More precisely, this number depends on the duration of the pack bought, defined in number of months:

• 1 month: 350
• Between 2 and 12 months:
  • 250 if ECOS Pack is bought alone
  • 150 if ECOS Pack is bought together and EDN Pack
• Between 13 and 36 months:
  • 200 if ECOS Pack is bought alone
  • 100 if ECOS Pack is bought together and EDN Pack